Appendix E: Tiffin University Arts Programs

Specific implementation plans for each organization, class, ensemble and space are to be updated regularly as needed and kept for reference by the Director of Arts Operations and Recruitment.

Requirements for All Circumstances

  • Each individual entering the facility will get a temperature check. 
  • Anyone with a temperature over 100.3 degrees will be dismissed.
  • A mask must be worn at all times except when specifically instructed by their director/instructor.
  • Social distancing of at least six feet is required.
  • Wash hands frequently and if not possible, use hand sanitizer stations.
  • Sanitize all touched surfaces before and after class/rehearsal.

Performing Arts Lab (PAL)

  • Students must:
    • Wear a mask at all times except when specifically instructed by the director or instructor.
    • Keep all belongings in their own personal space.
    • Practice social distancing protocol of at least six feet, or more as required by specific activities.
    • Wash hands frequently and if not possible, use hand sanitizer stations.
    • Wipe down and sanitize any touched surfaces after use.
    • Minimize time spent in the PAL. Do not hang around before and after classes, lessons and rehearsals.
    • Do not exceed posted maximum occupancy for each PAL room.
  • The water fountains will be closed, but the bottle filler will remain open.
  • All individuals, groups or ensembles must make a reservation to use a PAL room (105, 100, 112, 113, 117, 118). Those without a reservation will not be able to use PAL facilities.
  • Indoor singing and wind instrument rehearsals should not last longer than 30 minutes.
  • A buffer period is to be maintained between room activities to allow for air to settle, surfaces to be disinfected and for floors to be cleaned.
  • PAL floors will be cleaned regularly with the steam mop.
  • Use of the lobby reception area will be limited. Students may only use this area for a short period of time if waiting for an appointment. Individuals may stay in this area for no longer than 20 minutes. 
  • The faculty or staff member who is responsible for locking the building should do a last wipe-down of door handles and light switches before locking up.
  • Two mobile cleaning carts with supplies will be available at all times.
  • All instructors must use their own white board markers.

Practice Rooms 

  • Only one person per practice room at all times.
  • Students must be masked at all times, follow the maximum occupancy rules and social distancing protocol.
  • Users must sign up for a specific practice room time. A 30 minute open block will be left in between uses.
  • Users must sanitize the piano keyboard, any touched surfaces and the door handle before and after their scheduled session
  • Rooms 105 & 110 are limited to four people (socially distanced). These rooms are available by sign-up only and only when not in use for private lessons.
  • Floors will be cleaned at the beginning and end of each day.
  • If using practice rooms after hours, all users must sanitize all interior and exterior door handles.  All occupancy rules must be maintained at all times.

Recruiting Visits 

  • Students, faculty, staff and visitors will wear masks in the PAL at all times and remain socially distanced.
  • Faculty, staff or student tour guides should open the door for visitors to minimize the touching of surfaces. After the visit, the tour guide will be responsible for disinfecting all door knobs, light switches and touched surfaces.
  • If giving a tour outside or escorting the group to another area of campus, TU faculty/staff member or student must wear a mask even if they can remain six feet apart. 

Choir

  • All students must follow mask, shield, social distancing and facility sanitation requirements as determined by results of the NFHS Performing Arts Organizations Coalition Study.
  • Posted room capacity limitations must be observed.
  • Individual students must keep their own music folders or have mobile digital access to their music. Music and folders may not be stored in cabinets.
  • Groups may not sing together for more than 20-30 minutes at a time.
  • Singing should be done with all individuals facing the same direction, not in a circle facing one another.
  • All furniture should be sanitized before and after its use.
  • Pianos should be sanitized before and after use.
  • Sound system controls should be sanitized before and after use.
  • Individuals opening and closing the grey curtain should sanitize their hands before and after touching the fabric.
  • Only the director and pianist are allowed to touch the piano. The cover will be used when the piano is not in use.

Live Performances

  • Audience size and configuration will be limited, as required by state guidelines and NFHS recommendations.
  • Recorded or streaming performance options will be used as much as possible.
  • The specific implementation plan will be updated in August 2020 per the study’s recommendations and updated further as needed per state and CDC guidelines.

Marching Band

  • Marching band rehearsals will only be conducted outside for a maximum of 90 minutes.
  • Inside rehearsals will occur in smaller groups, limited to social distancing, room capacity and in blocks no longer than 30 minutes.
  • Students should:
    • Have their own music and music stand that is not shared with another student.
    • Empty spit valves on an absorbent pad that will be provided if rehearsing indoors. Students are responsible for disposing of their own pad after rehearsal.
    • Wipe down and sanitize chairs, stands and any touched surfaces after rehearsal has ended if rehearsing indoors. 
  • All students (except tubas and percussion) should store their own instruments and should not use storage in the PAL.
  • All students should store their own uniforms and are responsible for making sure they are clean before each performance.

Band Room

  • Only the director and pianist are allowed to touch the piano. The cover will be used when the piano is not in use.
  • Nobody is allowed to touch or access the lockers and storage cabinets.
  • Drumset and amplifiers may only be touched by assigned individuals.

Color Guard 

  • Color Guard rehearsals will be conducted outside for a maximum of 90 minutes.
  • Students should:
    • Sanitize poles before and after rehearsals, including any touched surfaces.
    • Have their own pole that is not shared with any other student in a single rehearsal.
  • All students should store their own uniforms and are responsible for making sure they are clean before each performance.

Recording Studio

  • No more than one person will use the same vocal microphone, pop filter, screen or set of headphones per day.
  • A buffer period is to be maintained between room activities to allow for air to settle, surfaces to be disinfected and for floors to be cleaned.
  • Vocal iso booth will be moved to the drum iso room.
  • All surfaces and equipment are to be sanitized before and after each use and session.
  • All session setup and strike will be structured so no more than one individual touches any given item, piece of equipment, etc.
  • TMS general meetings will be held virtually.

Dance Team

  • Students must:
    • Wear a mask when entering the PAL and PAL 112.
    • Practice social distancing protocol of at least 10 feet, specifically in their own assigned locations, for the entire duration of the rehearsal.
    • Wash hands frequently and if not possible, use hand sanitizer stations.
    • Sanitize any touched surfaces, including the barre.
  • The floor in PAL 112 will be cleaned following each rehearsal.
  • Individuals opening and closing the grey curtain should sanitize their hands before and after touching the fabric.

Small Vocal Ensembles

  • Students must keep their personal belongings in their designated space.
  • When singing, no facing each other unless distanced by 20 feet or more 
  • No sharing of music, no storing music in shared spaces.
  • No sharing of microphones.
  • All microphones will be cleaned and sanitized before and after each use.
  • Use of technology (multiple monitors or in-ears) to allow for 10-15 foot distancing in rehearsals.

Keyboard Lab

  • Always maintain limited occupancy and social distancing rules as posted.
  • Students must provide their own headphones for lab use.
  • Piano keyboard covers must be closed when not in use.
  • Students must keep all personal belongings in their assigned space.

Musical Theatre

  • All students and staff must follow safety requirements as determined by results of the NFHS Performing Arts Organizations Coalition Study.
  • Small show will have a limited cast size.
  • Music, singing and staging rehearsals will be held separately for as long as possible. Individual and group coachings will be held virtually as much as possible.
  • Recorded rehearsal tracks will be provided for students to work independently as much as possible.
  • Masks must be worn during rehearsals for as long as possible in the production process.
  • Audience size will be limited as required by state guidelines and NFHS recommendations.
  • Recorded or streaming performance options will be used as much as possible. 

Media Production Team

  • All equipment will be wiped down and sanitized before and after each use.
  • All event setup and strike will be structured so no more than one individual touches any given item, piece of equipment, etc.
  • Meetings will be held virtually or by email.

Concert Production Team 

  • All equipment will be wiped down and sanitized before and after each use.
  • All event setup and strike will be structured so no more than one individual touches any given item, piece of equipment, etc.
  • Students will be clearly assigned tasks to facilitate social distancing.
  • Meetings will be held virtually or by email.

Private Music Instruction

  • Lesson times will be limited as determined by results of the NFHS Performing Arts Organizations Coalition Study.
  • Limited singing time as determined by results of the NFHS Study.
  • Facility downtime scheduled between room uses.
  • Use of online and multimedia synchronous and asynchronous options as possible based upon course requirements and student and instructor needs.
  • No equipment, instruments or physical materials may be shared between student and instructor, unless thoroughly disinfected before and after use.
  • Masks may be removed only when absolutely necessary to perform or demonstrate, and only for a brief period of time.

Theatre

  • All students and staff must follow safety requirements as determined by results of the NFHS Performing Arts Organizations Coalition Study
  • Small show will have a limited cast size.
  • Rehearsals will be held separately for as long as possible. Individual and group coachings will be held virtually as much as possible.
  • Materials may be provided for students to work independently as much as possible.
  • Masks must be worn during rehearsals for as long as possible in the production process.
  • Audience size will be limited as required by state guidelines and NFHS recommendations.
  • Recorded or streaming performance options will be used as much as possible.

Art Team

  • Activities will be divided into smaller groups to facilitate social distancing.
  • No equipment and supplies will be shared without thorough sanitization before and after use.
  • Masks must always be worn.
  • All workstations will be sanitized before and after use.

COVID-19 Risk Management Planning for DMD Lab Studio

  • Students must wear a face covering at all times while in the studio. 
  • Students will disinfect computer keyboards and tables at the end of each class. Disinfectant will be supplied by Tiffin University.
  • Large signs will be posted outside and inside of the DMD Lab Studio with these policies.

COVID-19 Risk Management Planning for Art Studios

  • Students will be issued art supplies on the first day of the studio course and be required to bring appropriate supplies to all classes. This will help protect against cross contaminating general supplies. Students will be responsible to keep these art supplies in their possession. Individual art supplies are not to be shared with fellow classmates. Disinfectants will be provided for students to maintain these art supplies.
  • Students must wear a face covering at all times while in the studio.
  • At the end of each lab session, professors (overseeing students) will be required to disinfect all lab table surfaces, spigots and handles (doors and drawers) prior to the next art studio class. This is a faculty responsibility to insure that disinfection takes place. Tiffin University will supply this disinfectant and paper towels.
  • If possible, professors will have studios open for students to complete assignments individually or in smaller groups. These hours will be posted on the studio doors. Students participating in open studio times must follow the same policies as class times.
  • At the end of the class, all students wash their hands and use hand disinfectant. Students will use the sink one at a time. Professors will give students time to complete this procedure.

Large signs will be posted outside and inside of the Art Studios with these policies.