Email Communication to Faculty

Friday, May 29, 2020
From: The Office of the Provost
Subject: On-Campus Summer Term II Classes Will Be Held Face-to-Face

Greetings Dragon Nation,

We are excited to welcome back students to campus for the Summer Term II Session starting June 29, 2020. If you are scheduled for a seated course on the Tiffin University campus you will be meeting face-to-face with your instructor. There is still time to enroll in a seated Summer Term II class. To access Schedules -- go to: ACADEMIC RESOURCES/Schedules on MyTU or in Self Service/Search

To promote a safe return of students to the seated classroom, we will be implementing social distancing protocols with students being spaced at least 6 feet apart and highly encouraging students to wear face-coverings to provide added levels of safety for all. Classrooms, common areas, and frequently touched surfaces will be cleaned daily, with classrooms being disinfected throughout the day. Posters will be displayed with reminders on how to prevent the spread of germs. More specific protocols will be shared prior to the start of classes.

Students desiring to live in student housing during the Summer Term II Session are required to be enrolled in either a seated or online course. To sign up for student housing, contact housing@tiffin.edu. All students will be placed in single rooms for Term II housing and the rate is $800 for the term. Specific safety and health protocols will be shared prior to moving in.

We are looking forward to the safe return of our students to campus. We have missed you all. Our ability to offer seated, face-to-face courses during Summer Term II is part of our plan to prepare for the full return of students to campus this fall. It will give us the opportunity to implement safety protocols and to adjust based on our learnings.

We will keep you informed in the weeks ahead as to our intentional opening of campus for fall classes. President Schumacher will provide additional details in a communication sometime in late June/early July. Our decision-making will continue to be guided by health and government officials as well as our commitment to keeping our Dragons safe and healthy. Have a safe and good summer.

All my best,
Dr. Holbrook


Tuesday, May 26, 2020
From: Dr. Lillian Schumacher
Subject: Campus Communication and on site hours for the month of June

Good afternoon Tiffin University employees:

I hope you had an enjoyable Memorial Day weekend! I appreciate your patience with getting this information to you.

As you know, Tiffin University has been monitoring developments with COVID-19 (2019 Novel Coronavirus). Our University continues to closely follow the recommendations made by our state and county health department. We also monitor and follow guidance from the Centers for Disease Control, the World Health Organization along with the guiding principles of the Responsible Restart Ohio plan to continue our efforts to protect the health of employees, students, and our community. As we look at resuming our on campus business operations starting June 1, 2020 we will do this in alignment with supporting community efforts to control the spread of COVID-19, and responsibly getting Ohio back to work. As we return to work and begin this “new normal” in our workplace, we want every employee to be assured that we are taking the health and well-being of our entire campus community seriously.

You’ll notice various changes in the way our workplace looks as well as new practices and protocols. We understand these changes may be difficult and we are here to support you. Our goal is to collaboratively ensure you feel safe and secure so together we can navigate through today's complexities.

Here are some things we are implementing to help keep our workplace safe and to support you starting June 1st:

  • On campus office hours will be 9am-3pm (please note, that if you are in an essential office setting or position i.e. Business office, facilities, mail room, etc… these hours may vary for you. Please check with your supervisor to understand your June work hours). Depending on your department and campus needs, your supervisor may choose to extend your telework schedule into June.
  • More frequent cleaning and sanitizing.
  • Access to hand sanitizer throughout the workplace.
  • Access to our employee assistance program (EAP) and other mental health resources (contact HR for more information about this option).
  • Staggered shifts may be implemented so fewer people are on-site at one time.
  • More frequent communications on safety best practices to further support you and our community.
  • Limits set on the number of people allowed to gather in rooms, conference rooms, and communal areas at one time to allow the ability to maintain the recommended six feet distance.

Here are some things we expect you to implement to help keep our workplace safe:

  • Go home if you feel sick.
  • Wash your hands often, and for the recommended 20 seconds.
  • Stay at least 6 feet apart when moving through the workplace.
  • You may, but are not required to, wear a face mask or cloth face covering in the workplace. We do highly encourage it when speaking or working directly with others.
  • Be considerate of your co-workers (remember, we’re all in this together).
  • Call, email, message, or video conference as much as possible rather than meet face to face.
  • Be conscious and understanding of your co-workers who may be dealing with child care issues, illness or loss of loved ones.
  • Speak with your manager, HR if you have questions or concerns.

A return to work resource guide is attached to help answer any questions as you return to campus in June.

Thank you for your patience and cooperation, and welcome back to campus!

Sincerely,

Dr. Lillian Schumacher
President


Monday, May 18, 2020
From: Dr. Lillian Schumacher
Subject: Campus Update

Dear TU students and Dragon family,

I can only imagine how restless you are about the upcoming fall 2020 and spring 2021 semesters at Tiffin University, in light of the current health crisis facing our nation and world.

First off, I wanted to share that this year provided us some unprecedented opportunities for growth, and we are therefore stronger, more resilient, and better prepared for what lies ahead. We are in the midst of enhancing opportunities related to all student services, health and wellness outreach, academic advising, and career services outreach, among other services, to provide all TU students with as many connections points and a sense of engagement as possible. This pandemic has allowed us to persevere through any challenge, and more importantly thrive given the opportunity to pivot in extremely creative and innovative ways.

I will share that we are preparing to return to campus in the fall, to the greatest extent possible. Our plan is to begin the fall semester in August (actual date TBD) with our on-campus students physically with us and our online students, virtually with us.

We know that for our traditional student population, the best way to transform the education we provide is to do so by allowing students to interact with fellow students, develop friendships, engage in student activities, participate in athletics, reside in our residence halls and develop bonds with faculty and staff.

Of course, none of us has a crystal ball and we do not know how much the Covid-19 virus will be mitigated by August, and/or what parameters health experts and government officials (including the Governor of Ohio, the Mayor of Tiffin, and the local and state health departments) will place upon colleges and universities between now and then. However, there are optimistic signs.

The State of Ohio has fortunately been relatively low in terms of numbers of coronavirus cases. Just last week Ohio began the careful process of reopening the state, and Governor Mike DeWine and his staff continue to closely monitor our state and county statistics related to Covid-19. We are hopeful, given current modelling, that the virus will have subsided sufficiently to permit some version of on-campus classes and residential housing in the fall, as long as appropriate modifications are made to ensure social distancing, enhanced hygiene measures, de-densifying in common spaces, testing, etc.

My leadership team and I have been working around-the-clock to create multiple, adaptable contingency plans that can be implemented quickly, so that we are prepared for any scenario as the new academic year arrives.

The health, safety and well-being of our students is our number one priority. We also want to ensure our students’ academic continuity, so there is no disruption of their ability to achieve their academic goals and earn their degrees. Additionally, we are committed to fostering ongoing social interactions and community building among our students, even as guidelines and restrictions are created by government and health officials to deal responsibly with this unprecedented pandemic.

We must remain nimble through this. With the help of my leadership team and experts on campus, we are creating a continuity of operations plan that is as flexible as possible. It will allow TU and its students to move seamlessly into and out of any situation that emerges in the months ahead, regardless of what parameters are placed on us by health and government officials. Once our plan is in place, I will share more of its specific details in a communication to you sometime in late June/early July.

The exact trajectory of future events, of course, is impossible for any institution of higher education to predict. The development of rapid testing, treatment and/or vaccine for the virus could change the situation positively. Equally, a spike in cases could slow down openings. Governmental guidance, informed by science and data, regarding parameters for in-person classes and on-campus living will likely be forthcoming. For that reason, we are building an infrastructure that will allow us to pivot into different modes of educational delivery, if necessary, whether at the beginning or in the middle of the semester. Essentially, our adaptable contingency plans are built around three possible scenarios:

Scenario #1: On-campus classes and housing are permitted, so long as modified to protect the health and safety of students and employees, as guided by CDC directives, governmental protocols, etc. (For students and/or employees who have underlying health issues or otherwise have concerns about on-campus activities, online instruction options will always be available under any scenario).

Scenario #2: Blended in-person and online classes, and scaled-back on-campus housing, are recommended, in order to modify for health and safety purposes, at least for a period of time in the academic year.

Scenario #3: Fully online instruction is required for a period of the academic year, if the virus recurs and the government orders another period of shut-downs. Under this scenario, which we hope is less likely, we would develop the ability to move quickly and seamlessly back to campus as soon as health concerns subside.

Presently, our Institutional Response Team is focused on six task force areas aligned with this contingency plan. These six areas are: Health and Safety Protocols for Students and Employees; Academic Affairs and Online and Extended Learning; Housing, Food Service, Physical Plant and Auxiliary Services; Student Success; Athletic and Extra-Curricular Programs; and, Finance and Budget.

As I work with our Institutional Response team, which includes my leadership team, to complete the plan for this upcoming academic year, please know that we will continue to do so with the same care, foresight, judicious and data-driven analysis as we have done when the pandemic first impacted our institution in March. At that time, thanks to the remarkable efforts of many people at TU, we were able to provide necessary and exceptional services for our students, both academically and from a student engagement perspective. Correspondingly, using what we now know as we plan for the fall, we are confident that Tiffin University will be fully operational whatever comes our way. We expect more guidance from state and local officials in the upcoming weeks and will keep you updated as soon as our plans are solidified based upon those instructions.

We prioritize the Tiffin University educational experience to be a transformational journey for all of our students across varying modalities, programs and timelines. The experience is more than just one semester or one year. It involves being part of a life-long community; creating TU Dragons for life; living by a set of core ICARE (interdependence, communication, accountability, respect and entrepreneurship) values that drive our relational behaviors. A pandemic can, and will, impact aspects of the learning experience for a finite period of time. But these disruptions will pass. In the meantime, at Tiffin University we are and will continue to be purposeful, proactive and intentional in all that we do to continue resilience despite any temporary obstacles. We are Dragon strong!

We look very forward to seeing you in the fall semester, hopefully in person, on campus. We thank you in the meantime for your patience, consideration and support, in the face of these challenging times.

As I often tell my own children, make good choices, and stay safe and healthy in the weeks ahead. We will be back in touch with you again soon.

Sincerely,

Dr. Lillian Schumacher
President


Wednesday, April 29, 2020
From: Dr. Lillian Schumacher
Subject: Campus Communication: Please read entire email

Greetings Tiffin University staff and faculty,

First and foremost, I hope that you and all of your loved ones are safe and healthy during this unprecedented time. It’s been challenging and tough at times, but we’re optimistic that we are getting through this in the best spirit possible, together.

As we look to the future, we are carefully planning and creating a safe and stepped approach to returning to work on campus. Having this approach to how we return to campus will allow us to continue to provide the level of service and support to our students that allows for them to be successful and we can transform lives through education in the safest environment possible. Each and every one of you plays a critical role in achieving this mission.

Governor DeWine, Lt Governor Husted and Dr. Amy Acton announced plans to reopen the economy with sector-specific protocols for the safety of all Ohioans. It is mandatory that all organizations adhere to the guidance for the safety of their associates and visitors to their establishments.

For the month of May, Tiffin University will continue to follow the telework schedule that we have been operating on and encourage employees to continue to work remotely when as much as possible. This will allow us to ensure that we have the necessary resources available for everyone to return safely. Those of you who are reporting to campus because you are performing essential work functions in May, you will need to follow the following procedure for working on campus as diligently as possible…

Employees Working on Campus:

  • Complete the Daily Health Risk Assessment at home before reporting to work each day. The mandatory self-screen procedure includes taking your temperature at home and completing a self-screening questionnaire required for coming to campus
  • Each employee will be given masks daily that you will be required to wear the entire time that you are at work not only to protect yourself, but those around you. Please dispose of the mask at the end of your work day
  • Employer-provided face masks are to be worn by all employees at all times while on campus. Personal masks will not be allowed
  • Safety glasses and appropriate gloves – such as nitrile, neoprene, polypropylene or vinyl – should be worn while applying or cleaning with disinfectant spray
  • Safety glasses also are required if you work within the 6-foot social distance & when pre/post cleaning your work area

Supervisors working on campus:

  • Provide visual markers on floors for six-foot distancing, per CDC guidance
  • Stagger breaks and lunch schedules
  • Offer lunch breaks in vehicles instead of shared cafeterias or break rooms
  • Employees need to bring their own meals and be able to eat them without use of microwave if possible
  • Restrict movement between departments and/or functions
  • Conduct phone/email/virtual meetings instead of in-person meetings, even when at office
  • Limit meetings to no more than 10 individuals, provided appropriate spacing is possible
  • Hold meetings in large spaces where people can spread out at six-foot intervals
  • Space out desks and workstations; construct temporary walls between workstations when necessary to allow the ability to interact safely with others

Please review the attached guidelines and please contact Human Resources and or your supervisor with any questions. It is mandatory that you follow the safety procedures outlined in this communication when coming on campus. The University is committed to working with its employees to ensure an environment that is safe and without risks to health.

Stay safe everyone!

Dr. Lillian Schumacher, President


Tuesday, April 7, 2020
From: Jacob Simon, Associate Dean of Students
Subject: Housing Updates

Hello all,

As you are supporting students through the rest of this semester, I wanted you all to have the latest information regarding housing for Spring, Summer, and Fall 2020.

Take care and stay healthy!

Please see the message below that students received yesterday:

Hello Dragons!

Whether you are still on campus or have returned home, I hope this message finds you well. I wanted to send along some updates regarding campus housing during the coronavirus pandemic. Please make sure to read this entire email.

  • Spring 2020 Refunds
    • If you have not already done so, please make sure to fill out the refund request form HERE.
    • Remember, in order for your refund to be processed, your room must be emptied and your key must be turned in.
      • If your room is empty and you still have your key, you can mail it in a padded envelope along with a paper with your name and housing location to:
        • Tiffin University
        • Housing and Residence Life
        • 155 Miami St
        • Tiffin, OH 44883
    • You will still receive a refund based on the date you initially left campus.
    • If you left campus before March 22nd, you are still eligible for a refund, just not any more than if you left on the 22nd.
    • Questions? Contact reslife@tiffin.edu
  • Spring 2020 End of Term
    • The Spring 2020 housing contract ends on May 1, 2020. All students are expected to have moved out, all of their belongings removed from campus, and their room key turned in to the housing office by May 1, 2020 at 10:00 AM.
    • Students who are currently on campus:
      • You may leave at any time during this semester but will not be permitted back to campus once you have moved out.
      • As a reminder, all university policies are still in place, including the amended guest policy revision listed below:
        • Only individuals who are registered Tiffin University students who are maintaining their room reservation through the Spring 2020 semester are permitted in university housing. This policy is to encourage the mandatory social distancing enacted by the CDC and the Ohio Department of Health. Violations may result in actions taken by the office of student conduct and could include the student's removal from on campus housing.
        • The CDC and State of Ohio Department of Healthy is observing a six-foot social distancing guideline. This applies to all spaces on campus as well.
    • Students who already left campus but still have items in your room
      • You will receive an email with a link to sign up for a move out appointment. This will be done through Google Calendar. More instructions will follow in an email specific to your housing location. Please schedule intentionally.
    • Questions? Contact reslife@tiffin.edu
  • Summer 2020- Term I
    • Tiffin University will not be offering summer housing for Term I.
    • Only students who are absolutely unable to go home as a result of coronavirus related travel restrictions (international students) or those who already are considered independent students with the office of financial aid. If this situation applies to you, please email reslife@tiffin.edu for more information regarding crisis housing.
    • All other students should plan to leave campus by May 1st.
    • Questions? Contact reslife@tiffin.edu
  • Fall 2020 Housing
    • You MUST wait to start the application until your class standing updates on the welcome page. It can take up to 30 minutes for your class registration to come through to the housing system.
    • The first round of timeslots will be sent on Wednesday this week. The timeslots to select housing will begin on Friday. If you do not receive a timeslot Wednesday, you will receive one on Monday, April 13th as long as your application is completed.
    • Questions about the housing process should be sent to housing@tiffin.edu.

If you have any questions or are in need of any assistance, please contact reslife@tiffin.edu.

Jacob Simon
Associate Dean of Students


Tuesday, April 7, 2020
From: The Office of the Provost
Subject: Announcement for Summer Term I Seated Classes | Tiffin Campus

Greetings,

Please see the following announcement from Provost Holbrook.

Summer Term I Seated Classes for Tiffin Campus Term I, May 5 - June 11

In response to COVID19, Tiffin University will transition the Tiffin Campus Summer Term I seated course schedule to a Live Virtual learning modality. These synchronous courses will include designated scheduled class meeting times for lecture and class participation held through video conferencing.

Note: If you are a SACM sponsored student: SACM has approved a max of 12 hours of online study for Summer 2020 due to the pandemic.Students returning to their home country will be limited to 12 hours of online study and will not be able to enroll in the live virtual seated courses being offered due to the synchronous format that will be used for these courses. For students remaining in/around Tiffin, Ohio, you are permitted enrollment up to 18 hours of instruction (combination of live virtual seated and online courses, with a maximum of 12 hours being online). For registration assistance contact Andrea Draper at DraperAC@tiffin.edu or Dr. Terry Sullivan at TSullivan@tiffin.edu

This announcement applies only to Term I seated Main Campus courses. Summer Online courses will continue to be offered as they always have been. Further decisions regarding Term II seated Main Campus courses will be made at a later date.

To access the Tiffin Campus Seated Summer I Schedule go to: MyTU Summer Schedule


Monday, April 6, 2020
From: Dr. Lillian Schumacher
Subject: Continue with remote working through May 1, 2020

Good morning TU faculty and staff:

On Thursday of last week, Governor DeWine extended the statewide stay-at-home order until May 1, 2020. With regard to higher education, the Department of Higher Education and Governor DeWine’s office continued to strongly recommend that colleges and universities, both public and private, continue to pursue strategies to reduce the need for students to be on campus, including enforcing the pursuit for strategies to reduce the need for faculty and staff to be on campus by maximizing any telework opportunities, while maintaining essential on-campus services, especially for residential students who cannot safely return home. Due to this mandate, we are extending the previous date of TU’s telework arrangement of April 20, 2020 to now May 1, 2020.

The health and well-being of our entire community — including each of you — is at the forefront of our thinking. So far, we have drawn down the number of students and staff and faculty on campus and will encourage this to continue. These decisions were designed to make TU safer for everyone with the goal being to protect the health, safety, and well-being of our community while allowing core University operations to continue as best we can.

All TU employees who can work from home should make arrangements with their supervisors to please do so. Of course, any employee who is sick should stay home and continue to take your temperature prior to coming on campus if you must come in to support essential operations. All of these policies are intended to keep sick or potentially sick people away from campus, so that it will remain safer for those who must continue to report to campus. Please continue to work closely with your supervisor to understand what your daily task and focus should be each day. The previous email sent out in March below has some helpful information for you to use to assist you in the teleworking arrangement.

Stay well!

Sincerely,
Dr. Lillian Schumacher, President


Tuesday, March 31, 2020
From: Dr. Lillian Schumacher
Subject: A quick note from the President

Good day Tiffin University Students, Staff and Faculty,

Just checking in on everyone…

I hope your week is off to a great start. It is Tuesday, March 31st; the last day of March already. 2020 is flying by despite current events!

I wanted to send a quick note just to say how proud I am of all of you and how you are handling these challenging times.

Students, you are trying your best, sticking with your coursework and trying new ways of engaging during this social distancing challenge and so many of you are upbeat and positive! Thank you for being such an inspiration for us all!

Staff and faculty, thank you so much for adapting, staying the course and working so hard for TU and our students! You are dedicated and resilient!

I thought I would share a quote that resonated with me when I read it this morning…

“Appreciate where you are in your journey even if it’s not where you want to be. Every season serves a purpose.” Author Unknown

Please know I appreciate you! Stay strong Dragons and GO GONS!!

Sincerely,

Dr. Lillian Schumacher, President


Friday, March 27, 2020
From: Dr. Lillian Schumacher
Subject: Student refunds for the spring semester

Greetings Tiffin University Students,

I sincerely appreciate your patience and understanding as we continue to navigate through the COVID-19 challenges. I hope you are all doing well and staying strong academically and otherwise this spring semester.

We have made a decision on student refunds for the spring semester. We will be offering partial room and board refunds for eligible students.

Specifically:
Tiffin University will be administering refunds on a per day basis, as of Sunday, March 22 or when the student left campus, whichever is later. No additional refund will be awarded to students that left campus prior to March 22. Students who moved off campus, but left their belongings in their rooms, will still be eligible for a refund. Refunds will FIRST apply to spring 2020 semester student account balances. Any remaining refunds will be issued back to the student.

All Tiffin campus students are eligible for this refund, except students who receive federal, state and institutional aid (scholarships, grants, etc.) that cover the entire spring 2020 balance. Additionally, any student remaining on campus for the rest of the spring 2020 semester is not eligible for any refund.

Students requesting reimbursement must complete a form with residence life in order to receive any refund. You can find the form at https://tiffindragons.wufoo.com/forms/qfd2c7e0o4ylwg/ and the directions on how to fill out the form is attached.

The form must be completed by May 1 to be considered for a refund.

If you have any questions, please direct them to our residence life office reslife@tiffin.edu.

Sincerely,

Dr. Lillian Schumacher
President


Friday, March 27, 2020
From: Joseph Simcoe
Subject: Virtual Nationals

Hello everyone,

I know we are going through some crazy times.

Since our National Championship was canceled due to the Corona virus, a group has initiated a "Virtual National Championship" where each match is posted on twitter and voted on for the winner. Each "match" has a 15 minute window of voting.

I am asking that if you have twitter and have not yet followed @tiffinwrestling please do so and vote for the guys. We will be sharing the matches as they become available to vote. We are trying to make this as fun and interactive and as fun as possible for all the student athletes involved.

The twitter page puting on the virtual tournament is @VD2NCAA

Thank you for your time, support and I hope that everyone is staying safe during all of this.

Best regards,

Joey Simcoe

Director of Wrestling Operations
Head Men's Wrestling Coach


Tuesday, March 24, 2020
From: Frances Ford
Subject: Fwd: Seneca House

The Seneca House will remain physically closed for appointments during the COVID-19 crisis. I will remain available however, for telephone consultations between the hours of 10am through 2pm Monday-Friday for any health related questions or concerns. Please call 419-448-3429 during these hours; I will also be available by e-mail at fordfj@tiffin.edu.
I am looking forward to the day when things are back to normal; until then you are all in my thoughts and prayers.

Fran Ford
Certified Nurse Practitioner


Tuesday, March 24, 2020
From: Dan Clark
Subject: Updated Information on 03.23.20 Moodle Outage

Dragon Family>

We have received initial information from our Moodle host concerning yesterday afternoon's outage. They believe it was caused by a significant increase in Moodle use nationally that temporarily overwhelmed their systems. They shut down the sites to work with their partner AWS (Amazon Web Services) to scale up resources to meet demand, and will continue to monitor the situation and search for any specific root causes that may have contributed to the service disruption.

As institutions all over the country move into uncharted territory, we should not be surprised to experience temporary disruptions like yesterday's outage. Based on articles and information we have reviewed, worldwide internet usage is up an estimated 67%. For the most part, the system is holding together well and we are confident that any issues that confront us can be dealt with quickly and ultimately, overcome.

Please know that the COEL and ITS teams team here at TU and all of our technology vendors are all aware of how important Moodle and other online resources are to everyone, and we will be vigilant in minimizing issues when and if they arise.

To make certain we get important information out to everybody as efficiently as possible, we have adjusted our communication procedures to disseminate information through both email and the TU app if there is an issue.

As always, please let me know if you have any questions.

onward,

Dan


Monday, March 23, 2020
From: Wes Kruger
Subject: Bookstore closed website open with FREE shipping

The Bookstore will be closed starting Tuesday 24th till further notice. The Bookstore website will remain open with FREE shipping. If you have any questions or concerns please let me know.

Thanks

Wes Kruger
Store Manager
TU Bookstore


Sunday, March 22, 2020
From: Lillian Schumacher, President
Subject: Campus Communication-PLEASE READ

Dear Members of Our Campus Community,

This afternoon, Governor Mike Dewine and state health officials issued an order directing all residents of Ohio to stay at home or their place of residence effective tomorrow at midnight and until April 6, 2020 or until further notice.

Our campus has already taken a number of proactive actions to help protect the health and well-being of our community that are consistent with the new order, including:

  • Ending in-person instruction for the spring semester;
  • Minimizing the number of people on campus through remote work arrangements that went into effect on Friday March 20, 2020;
  • Ending non-essential business-related travel.

Nevertheless, we will continue to do more to comply with this state-wide order. As an institution of higher education, our campus will only remain open to provide essential services. We will need to further minimize the number of people on campus as much as possible while still maintaining the critical functions of the University, including offering safety and security as well as "to go" meals for our students who still remain on campus.

  • At this time, only those employees who must be on campus to maintain critical operations and functions should come to the campus beginning Tuesday, March 24, 2020.
  • Our campus housing and dining services will continue operations as planned in order to support those students who need to remain in campus housing.
  • Student Health Services will continue to provide service to our students who remain in the area in a virtual setting.

Please submit any payroll information for 3/31 payroll to Lori Longo no later than close of day (COD) tomorrow, Monday, March 23, 2020.

We are in the process of evaluating additional actions that may be required as a result of this statewide order, and will write again with additional updates as soon as possible. The health and well-being of our community is our top priority, and will continue to guide the steps we take to address these extraordinary circumstances.

This pandemic is unfolding, with new information available at regular intervals. Please remain informed and keep yourself and your family safe during this time. We stand ready to assist you as we move through this situation together. Please continue to care for yourselves and each other, as Dragons do.

Sincerely,
Dr. Lillian Schumacher, President


Friday, March 20, 2020
From: The Office of the Provost
Subject: Registration Notice for Tiffin Campus Students | Murphy Academic Support Center | Please Read

Greetings,

In response to COVID-19 and to better serve you, the following changes have been made.

Registration Update

We have made the decision to delay registration for Summer and Fall 2020 by 1 week while everyone continues to adjust. The updated registration calendar is below:

  • March 30: Seniors, 82+ credit hours completed as of Fall 2019
  • April 1: Juniors, 55-81 credit hours completed as of Fall 2019
  • April 6: Sophomores, 28-54 credit hours completed as of Fall 2019
  • April 8: Freshmen, 0-27 credit hours completed as of Fall 2019

**All students must be authorized by their advisor for registration. Contact your advisor by email for a virtual advising appointment

**General Advising Questions? Email: academicadvising@tiffin.edu

**Registration Questions? Email: records@tiffin.edu

Murphy Academic Support Center Update

The Murphy Academic Support Center will be closed starting immediately. However, academic support services remain available remotely in order to provide continued assistance to students.

Peer tutoring is still available virtually by appointment. Schedule an online tutoring appointment at TutorTrac or by calling 419-448-3324 between the hours of 10:00 a.m. - 2:00 p.m. Monday-Friday. Please provide your cell phone number when scheduling your appointment and a tutor will call you during your scheduled appointment time. For step-by-step assistance making a tutoring appointment online, please view Tutoring Tutorial

Online Tutoring hours are as follows:

  • Monday - Thursday 9:00 a.m. - 10:00 p.m.
  • Friday 9:00 a.m. - 5:00 p.m.
  • Sunday 5:00 p.m. - 9:00 p.m.

For questions or assistance, please contact tutor@tiffin.edu.


Friday, March 20, 2020
From: Nadia Lewis, SHRM-CP
Subject: Mandatory health protocol effective 3/20

Greetings Tiffin University Staff and Faculty,

Providing a healthy and safe campus environment is our top priority for Tiffin University, particularly during the continued, complex, COVID-19 pandemic.

We continue to stay in close contact with the Ohio Department of Health, The Center for Disease Control and Prevention, and the Governor's Office as we rely strongly on their guidance in our decision making.

The Governor has asked all businesses to have employees take their temperature each day prior to reporting for work. If a person has a temperature of 100.0 F or higher, it's mandatory that you stay home. In order for the University to comply with this request, we ask all employees to take their temperature prior to coming to TU's campus. If an employee has a temperature of 100.0 F or higher, please remain home and notify your supervisor and primary health care professional.

If an employee is teleworking and become ill, they should notify their supervisor and take sick time in order to have the opportunity to help themselves to heal properly. It is critical that employees do not report to work while they are experiencing respiratory symptoms such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications.

Stay well!

Nadia A.V. Lewis, SHRM-CP
Assistant Vice President for Human Resources


Thursday, March 19, 2020
From: Lillian Schumacher, President
Subject: Note from the President: Additional resources

As we continue to navigate through the coronavirus pandemic, I wanted to take the time to let you know about some additional resources we have learned about that may be of interest and ease some potential strain.

Our ITS team has compiled a list of offers and information for internet access:

  • FCC agreement: The Federal Communications Commission has stated that providers will waive late fees and not cutoff service for lack of payment and open hot-spots.
  • Comcast COVID-19 response: Comcast is now offering free WiFi for two months to low income families, plus all Xfinity hot-spots are free to the public during this time.
  • Charter Free Internet offer for two months: Charter will offer free access to Spectrum Broadband and WiFi for 60 days to new K-12 and college student households.
  • AT&T COVID-19 response: AT&T now offers open hot-spots, unlimited data to existing customers and $10/month plans to low income families.
  • Verizon COVID-19 response: At this time, Verizon has no special offers, but is following the FCC agreement.
  • Sprint COVID-19 response: Sprint is following the FCC agreement and is providing unlimited data to existing customers. As of Tuesday, March 17, 2020, Sprint will allow all handsets to enable hot-spots for 60 days at no extra charge.
  • T-Mobile COVID-19 response: T-Mobile, too, is following the FCC agreement and is adding plus unlimited data for existing customers. Soon, T-Mobile will allow all handsets to enable hot-spots for 60 days at no extra charge.

We suspect that many of these offers will change in the next few weeks, so check back if you don’t take advantage of them today.

We have also been alerted to Enterprise Rent-A-Car’s College Student Travel Assistance program to help college students get back to their families. You can find more information at College Student Travel Assistance.

We will continue to update you with any new offers that our team hears about.

Thank you,

Dr. Lillian Schumacher
President


Wednesday, March 18, 2020
From: Lillian Schumacher, President
Subject: Campus Employee Communication-PLEASE READ ENTIRE EMAIL

Good day Tiffin University Staff and Faculty,

Providing a healthy and safe workplace is a top priority for Tiffin University, particularly during the complex, evolving COVID-19 outbreak. We write today to share guidance on how best to care for our people and workplace and prepare for business continuity as we respond to COVID-19 and related issues on our campus. This email serves as your notification on Telework and adjusted hours of on campus operations temporarily, beginning Friday, March 20, 2020. Additional information will come from Human Resources; please be looking out for this on a continual basis.

An attachment is included from Jason Marson, CIO, with technology related information and process.

Please remember that to date there have been no confirmed cases of COVID-19 on campus or in Tiffin, Ohio or Seneca County.

Tiffin University's priorities in making policy and operational decisions are:

  • To protect the safety and health of our entire community, in part through social distancing;
  • To sustain academic programs and operational continuity;
  • To minimize the possibility of income disruption to our valued and highly appreciated workforce, especially those most vulnerable;
  • To continue to find the best way to focus and be here for our students and care for them the best way possible;
  • To encourage equity as decisions are made

Telework
We are taking steps to minimize the possible transmission of COVID-19 and promote the best practice of social distancing. Beginning Friday, March 20, Tiffin University is moving to an operating status of a telework flexible environment. In support of this effort, we are encouraging telework for all employees where possible given our current operating status pursuant to the COVID-19.

Senior leaders and Human Resources will work together to identify employees whose positions allow for telework at the present time. Supervisors are strongly encouraged to enable employees to telecommute whenever its possible. Decisions about which positions are conducive to telecommuting should be made in consultation with each Dean or Vice President (or their designee). All employees who telecommute are expected to continue all necessary work in support of the University’s operations, as scheduled on a daily basis, to keep daily track of their hours, and to request and report any exception time.

Enabling telework wherever possible will significantly limit the number of people on campus, which will help to further protect the health and safety of those who must be here. Employees whose positions require them to work on campus should practice social distancing, such as not congregating in groups, and maintaining a distance of six feet away from other people. Some positions may require employees to have a dual practice of telecommuting and working on site on campus when needed, in those circumstances, operational hours for employees working on campus starting Friday March 20, 2020, will be 10am-2pm. This teleworking arrangement will extend through April 20, 2020 to which we will further assess the conditions at that state and time.

For faculty and staff who cannot work from home (including employees currently designated for required attendance)
While we encourage telework for eligible employees, there is some work at Tiffin University that simply cannot be done from home. For those employees whose duties cannot be completed at home, supervisors will adopt practices to minimize the spread of infection and protect the well-being of our community, including the following:

  • Establish flexible work schedules for staff where possible to reduce the number of people working near one another at the same time (the expectation is that everyone still works an eight hour day unless other arrangements have been made)
  • Implement social distancing practices meant to reduce close contact in the workplace (e.g., maintain a distance of 6 feet from others)
  • Consider transitioning all meetings to phone or virtual formats
  • Maintain open office hours of 10-2pm to best support and serve our students
  • During this time, employees are permitted casual dress code which will consist of jeans, Tiffin University shirts, jackets, sweatshirts and comfortable shoes.

We are in the process of developing more specific guidelines for departments to assist them with the transition to telework, and will distribute them soon. We will continue to assess the situation each day, and will provide important updates via email. Please take good care of yourselves and each other during this difficult time. Below are some helpful tips to aid our employees to transition to a telework environment.

Teleworking tips for employees
Employees who telework often learn that working remotely is different than they expected and that it requires specific skills and habits. The following tips will help you get to work while at home.

  1. Define your workspace.
    • Experienced teleworkers will tell you that it's often difficult to stay focused at home. We are creatures of habit and most of us are used to our normal home routines. Establishing a workspace, even if it is your kitchen table, gives your brain a cue that it is time for work. Wearing attire that you may wear to the office even if it is your “casual Friday” attire may cue the brain. You should remain capable of reporting to work if your presence is requested by your supervisor.
  2. Master the basics
    • Set up call forwarding and how to access your voicemail from home.
    • Know how to remote into Tiffin University’s remote network and other online tools you use regularly.
    • Options such as Moodle, Zoom, Google hangouts, WebEx or another virtual site may be used to stay connected to colleagues.
    • Plan for video calls/meetings by making sure you know how to turn on your computer’s camera and microphone, being aware that your colleagues may be able to see the background behind you.
  3. Set daily goals, track them and share your progress.
    • You may be surprised by how differently the workday passes without the comings and goings of an office to break things up or influence what you do next. Start each day of telework by writing down what you need to achieve and then track your progress. Pay attention to how long tasks take you and start adjusting your daily goals to match your current rhythm. Communicate with your supervisor and/or colleagues if you think your telework plan needs to be adjusted.
  4. Eliminate distractions.
    • Home can mean pets, children or a favorite hobby are only a few feet away. Depending on your living arrangements, you may need to hang a “do not disturb” sign so your family members don’t interrupt you. Pets often need a closed door to keep them away and you might need headphones to block the noise.
  5. Prioritize privacy.
    • Whether you are in your home or a common area, take five minutes to assess the privacy of your workspace.
  6. Continue to employ security best practices.
    • Situations like this are prime phishing opportunities. Remain vigilant for security concerns and be sure to report suspicious emails to TU’s ITS Department.
    • A terminal server or VPN can also allow you to safely connect to a remote network of computers as if you are there.
    • Ensure that your operating system, internet browser, and software are current on all updates.
    • Do not use your school email to sign up for nonbusiness/educational related sites.
    • Do not use the same password for multiple sites(especially your University credentials).
  7. Stay connected.
    • Many people say they do not call or instant message colleagues who are working remotely because they don’t want to bother them. Remember, they are working. You should feel confident about calling or messaging an employee who is teleworking anytime you would’ve normally walked to their office or called them if you were working on-site.

I am deeply grateful for the highly professional and tireless work of all of our Tiffin University leadership who are focused on proactively managing the COVID-19 situation. I understand these steps will be challenging for all of us, but I am confident that we are moving forward wisely and expeditiously to promote the health and welfare of our Tiffin University Community.

Sincerely,

Dr. Lillian Schumacher, President


Wednesday, March 18, 2020
From: The Office of the Provost
Subject: Updated Academic Information | Please Read

Greetings Faculty,

I wanted to give you a courtesy heads up that the President will be informing the community TODAY on the FINAL decision on how instruction will be handled until the end of the semester. At that time, Dr. Schumacher will also share information regarding Commencement and other University matters.

Please watch your email for direct communication from the President. It is important that all information comes from the Office of the President during this time as it has the most accurate and complete information.

On other matters, you may have noticed the new COVID-19 UPDATE link in the upper left-hand corner of your Moodle shells. This link leads to a new, temporary, Academic Affairs informational website (http://tuonlineresources.com/).

This website will serve as both a disseminator for "tips of the day" and other information related to teaching and learning for the remainder of the crisis, and as an aggregator for student and faculty related information as it evolves regarding the university's academic response to COVID-19.

For simplicity, we have arranged the information in a "timeline" format so that you can readily distinguish new information from old.

I have asked you all to be flexible and creative as we work through the upcoming weeks, and I want to be sure that we are providing all of the tools and information necessary to help ensure that both you and our students are successful as we overcome this disruption.

Again, please know how grateful I am for the work you are doing to serve our students and to help them through this difficult period of transition. Be well and take care, Pete


Tuesday, March 17, 2020
From: Nancy Gilbert, Executive Assistant to the President
Subject: TU Community Meeting Cancelled

Due to restrictions set by Governor DeWine, because of COVID-19, the TU Community meeting scheduled for April 1, 2020 in the Marion Center has been cancelled.

Wishing you good health and well-being,

Nancy


Tuesday, March 17, 2020
From: ITS Communications
Subject: Coronavirus scams and phishing attempts

Avoiding coronavirus-related phishing attacks

As news about coronavirus (COVID-19) evolves, cybercriminals are trying to take advantage of the fears associated with it by sending phishing emails designed to infect computers, collect personal information, and steal money. The I.T.S. Department would like to remind our employees to remain vigilant around recognizing and reporting phishing emails tied to coronavirus.

Below are a few tips to help you avoid potential threats and remind you what you should do if you should become a victim of phishing:

  • Slow down. Always read emails carefully and do not click on links purporting to be from the World Health Organization, U.S. Centers for Disease Control and Prevention, or others claiming to be experts or to have information about the virus.
  • Ignore offers for vaccinations, ads claiming to prevent, detect, or cure the coronavirus, and requests for online donations to crowdfunding sites or charities.
  • Beware of emails that entice you to click links to fake alerts that warn you about breakouts in your local area.
  • Remain alert to phishing attempts sent via other channels such as SMS text, iMessage, WhatsApp, and others. Scammers are even making fake posts on social media to get your personal information.
  • Never provide personal or company information to anyone without verifying that the request is legitimate. Watch for spelling or grammar mistakes, which can sometimes signal illegitimacy.
  • Remember to always assess sender details, hover over links to see where they lead, and report it if you think you spot a phishing attempt to pctech@tiffin.edu.
  • If you believe you have clicked on any phishing attempt always contact the helpdesk immediately at extension 3430 (option #2) or off campus at 855-664-1200.

Visit the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) for the most up-to-date information about coronavirus.


Monday, March 16, 2020
From: Lillian Schumacher, President

Good evening students,

Due to the State of Ohio Governor's announcement this afternoon, effective tomorrow, we will close the Gillmor gymnasium, weight room and areas of the Heminger Center.

My sincerest apologies for having to do this.

There are potentially additional announcements coming this week and I will provide updates based on these within the next seventy-two hours. Please be patient as we finalize some of our decisions in the best interest of all students and our Tiffin University employees.

Sincerely,
Dr. Lillian Schumacher, President


Monday, March 16, 2020
From: Lillian Schumacher, President
Subject: Telecommuting (Teleworking) as a temporary option during COVID-19

Dear Tiffin University Staff and Faculty,

The world health community continues to monitor closely the emergence of the SARS-CoV-2 virus and the disease it causes, named "coronavirus disease 2019" (COVID-19). At this time, no one knows how severe this outbreak will be. First and foremost, we want to maintain a safe workplace and encourage and/or adopt practices protecting the health of students, employees, customers, visitors or others. We also want to ensure the continuity of business operations during this pandemic. Tiffin University continues to provide work-at-home flexibility to employees who are at high-risk (individuals who are at higher risk of getting very sick from this illness i.e., older adults, chronically ill or immuno-compromised like heart disease, diabetes, lung disease, etc…). In most cases, Tiffin University employees are expected to work on the physical campus. However, due to the current pandemic environment, and especially if you are considered high-risk, a remote work arrangement is a viable alternative and in some instances may become a temporary expectation.

Remote work allows an employee to work all or part of the work week from a location other than the campus, such as a home office or while traveling.

Remote work is an alternative that may be appropriate for some employees and some positions. It is not a University-wide benefit, and does not change the University’s “at-will” employment terms and conditions. Employees working remotely are subject to all University policies and procedures, regardless of work location. These arrangements must be approved by your Vice President and or Dean along with Human Resources, and can be modified at any time.

This guidance is for supervisors, employees and departments and is designed to help set up temporary remote work arrangements quickly and successfully.

  1. What is teleworking and how does it differ from other forms of remote work?
    Telework is a work arrangement in which some or all of the work is performed from home or another off-site location. In general, regular office hours are worked and deviations from that schedule require supervisor approval.

  2. Which factors should departments consider when determining if telework is possible?
    • Operational requirements
    • Security of work data
    • Technological capabilities and equipment necessary to perform job duties
    • Productivity
    • Accuracy of records reflecting time worked by non-exempt employees.

Additionally, the following provisions must be adhered to:

  • Productive work is expected of remote workers and is not to be considered a substitute for childcare or other dependent care;
  • Acceptable attendance requirements and tracking methods must be utilized;
  • Expectations regarding communication, deliverables and measuring productivity must be established with your supervisor;
  • The appropriate use of necessary equipment and supplies, including electronic hardware, software, and devices must be determined;
  • Great care must be taken to ensure the security of all institutional documents, reports, records and equipment.

Human Resources can provide additional guidance to employees and supervisors upon request regarding remote work options and agreements.

Thank you,
Dr. Lillian Schumacher, President


Sunday, March 15, 2020
From: Jacob Simon, Associate Dean of Students
Subject: Cole Dining Hall Update

Hello Dragons,

With regard to Governor DeWine's order restricting dine-in restaurants, the Cole Dining Hall will continue to operate but only in a to go format.

Starting with breakfast on Monday, March 16th, students will enter the dining hall as usual and will make their selections. All dining options will be plated to-go for patrons to enjoy elsewhere on campus. Cups, lids, and straws will be available for drinks and salads will be premade.

For any students with special dietary needs, please email Chef Todd at foodservice@tiffin.edu to make arrangements before coming to the dining hall.

This process will run for all meals moving forward unless specified otherwise.

If you have any questions or concerns during this time, please know that you can reach out to any of us in Student Affairs. We are here for you!

Jacob Simon


Friday, March 13, 2020
From: President Lillian Schumacher
Subject: More Campus Communication regarding athletics-PLEASE READ

Good afternoon TU students, staff and faculty,

As promised, I will continue to communicate whenever information is new or updated. To that fact, please read the attached press release from the NCAA, specifically for all of our Division II programs as a result of our Presidents' meeting earlier today.

Thank you.

Attachment 1:
Effective immediately, the Great Midwest Athletic Conference has canceled all spring athletics competition and championships. All team-related activities are suspended through April 6, 2020. Following that date, institutions will review and implement team-related activities at their discretion as permitted by NCAA legislation.”

OFFICIAL STATEMENT
GREAT MIDWEST ATHLETIC CONFERENCE

Attachment 2:
FOR RELEASE (NOON ET):
Great Midwest: COVID-19 Official Statement
Friday, March 13, 2020

INDIANAPOLIS – On Friday morning, the Great Midwest Athletic Conference provided an official announcement regarding the status of remaining spring athletics competition and championship sport offerings for the remainder of the 2019-20 academic year.

Effective immediately, the Great Midwest has canceled all spring athletics competition and championships. All team-related activities are suspended through April 6, 2020. Following that date, institutions will review and implement team-related activities at their discretion as permitted by NCAA legislation.

The Great Midwest Presidents Council provided a unanimous decision in light of the impact of COVID-19. The legislative actions were taken and conducted in the best interest of protecting the student-athletes and the entirety of the campus communities.

Conference and institutional administrators will continue to monitor developments and work with the NCAA to ensure the best interests of Great Midwest student-athletes and member institutions are met moving forward.


Friday, March 13, 2020
From: President Lillian Schumacher
Subject: More Campus CommunicatIon - PLEASE READ

Good afternoon TU students, staff and faculty,

I hope this email finds all of us doing well and enjoying the sunshine!

Just a quick update for you...effective immediately, any TU campus student (meal plan or not) will be able to eat in the dining hall. Thank you to our AVI Food Service partner! Students, just make sure you have your student ID with you.

I just left there and it was great food! Enjoy!


Wednesday, March 11, 2020
From: The Office of the Provost
Subject: Important Email | Read | Online Instructions

Greetings, Dragons!

As you are aware, the University has transitioned your seated courses to an online modality for at least the next two weeks in response to the COVID-19 disruption. In addition to your health and safety, your academic success is of vital importance to us. In order for you to ensure the successful completion of your courses throughout this transition, please review and abide by the following.

First and foremost, we appreciate your ability to adapt to doing your course work online during this period of time. Thank you!

Second, it is crucial for you to understand that classes have not been cancelled or postponed. Students are expected to maintain an active presence and “check-in” to your Moodle shells at least once a day to review important information and actively engage in online coursework and activities, as appropriate.

We have instructed the faculty to use the Announcement forum in Moodle as the primary conduit for official course-related communication. Even though your instructor’s announcement posts will trigger an email to your tiffin.edu account, you should be sure to check ALL course discussion forums regularly (at least daily) to be sure you have not missed any important information. If you have questions about accessing your course in Moodle and finding the Announcements Forum, check out this video:

https://youtu.be/bXjTUeYcLQM

Over the next few days, you should expect ongoing and detailed Moodle Announcements from each of your instructors outlining how each of them has decided to adjust the course to transition it to the online delivery. It is possible, and even likely, that several activities, assignments, and assessments will be adjusted to give you the best chance to achieve attainment of the course learning outcomes, and successfully complete the course.

Remember, your instructors want you to be successful, and given the disruption, will undoubtedly demonstrate some flexibility as you work through the upcoming weeks. However, your success is ultimately up to you. As long as you maintain an active presence, engage the course activities earnestly and put in the effort necessary to complete the tasks and assignments to the best of your ability, your grades will not suffer. In fact, you might surprise yourself with your resilience and adaptability, skills that will serve you well in the future.

If you have never been an online student, you will find time management is critical. It is recommended that you set aside at least the time you spent in class to review your courses in Moodle and interact with your instructor and peers.

As always, if you have any technical questions or concerns, please contact the Moodle Support team at moodlesupport@tiffin.edu and we will be glad to help.

Finally, please remember to take care of your health by following preventive guidelines, which can be found at tiffin.edu/offices/campus-safety-security/coronavirus/response-plan.

Again, thank you for leaning into and adapting to this instructional change. It is all being done with your health and safety in mind.

Best,
Peter J. Holbrook, Ph.D.
Provost and Chief Academic Officer


Wednesday, March 11, 2020
From: Lillian Schumacher, President
Subject: More Campus Communication - Important, Please Read

Good afternoon Tiffin University Staff and Faculty,

The world health community continues to monitor closely the emergence of the SARS-CoV-2 virus and the disease it causes, named "coronavirus disease 2019" (COVID-19). At this time, no one knows how severe this outbreak will be. Given this uncertainty, and the fact that the seasonal influenza (flu) virus is also widespread, we are taking proactive steps to address a number of business concerns. First and foremost, we want to maintain a safe workplace and encourage and/or adopt practices protecting the health of students, employees, customers, visitors or others. We also want to ensure the continuity of business operations in the event of a pandemic.

Yesterday afternoon, Governor DeWine held a conference call with all Ohio college and university presidents, followed by a press conference later where he outlined the steps he advises organizations to take in light of the coronavirus. He specifically advised all higher education institutions in Ohio to move to remote learning for classes as soon as possible for a period of time. In addition, he asked that all large events, such as indoor sports and other performance events, be contained or discontinued.

As communicated yesterday, in order to maintain this safe and healthy environment, Tiffin University will continue all classes through our online modality effective TODAY, Wednesday, March 11. Campus will remain open, and all staff and faculty should report as normal. As the situation and our response to it continues to unfold, you will receive regular updates from me and/or other University leaders with more specific details. As I have shared with you in my previous emails, we continue to monitor the evolving public health situation related to coronavirus (COVID-19).

Tiffin University will provide work-at-home flexibility to employees who are at high-risk (i.e., chronically ill or immuno-compromised prior to this outbreak). If a supervisor allows remote work that is at the discretion of each Dean and/or VP ONLY. If we have more risk within our population, we will reassess. All employees and their supervisors will need to work closely with HR and keep us informed as to each absence and provide status updates.

We ask all employees to cooperate in taking steps to reduce the transmission of communicable diseases in the workplace. Employees are reminded of the following:

  • Stay home when you are sick.
  • Wash your hands frequently with warm, soapy water for at least 20 seconds.
  • Cover your mouth with tissues whenever you sneeze, and discard used tissues in the trash.
  • Avoid people who are sick with respiratory symptoms.
  • Clean frequently touched surfaces.
  • Our facilities department will work with each department to assist with providing alcohol-based hand sanitizers throughout the workplace and in common areas. Cleaning sprays and wipes will also be provided to clean and disinfect frequently touched objects and surfaces such as telephones and keyboards.

Employees are encouraged to use telephone and video conferencing instead of face-to-face meetings as much as possible during this time. We encourage employees to postpone all non-essential campus meetings that may or may not include external guests, vendors and business partners. ITS support services are available to employees who need assistance with setting up remote meetings, interviews and any additional technology resources to aid in safe continuation of daily operations.

It is critical that employees do not report to work while they are experiencing respiratory symptoms such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications. Many times, with the best of intentions, employees report to work even though they feel ill. We provide paid sick time and other benefits to compensate employees who are unable to work due to illness. Employees who report to work ill will be sent home in accordance with these health guidelines.

While we currently do not offer formal telework arrangements, Tiffin University will consider, on a case-by-case basis, requests from employees to work from home during this time. While not all positions are conducive to telework, those positions with primary job duties that can be effectively performed remotely will be given consideration.

We recognize that these actions will raise many questions about specific situations. We have tried to anticipate many of your questions. Please do keep Human Resources informed of your questions and concerns and do check the COVID-19 website regularly for updates. We will continue to provide updates via email as the situation changes and as new decisions are made.

All other normal campus operations will continue at this time.  Supervisors should be making plans around essential personnel and telework in case the university needs to take more aggressive actions in the future.

Again, we know this is an exceptionally challenging time for our campus, and it will take all of us working together to navigate this most difficult situation and protect the health and well-being of our Tiffin University community.  Our sincerest thanks in advance for coming together as TU Dragons do to make extraordinary things happen at this extra ordinary time.

Stay healthy and positive; again, this too shall pass!

Dr. Lillian Schumacher, President


Tuesday, March 10, 2020
From: Michael Herdlick, Dean of Students-Director of Facilities
Subject: Re: Important Tiffin University Communication-Please read including attachment

Good afternoon everyone,

As a follow up to President Schumacher's earlier email regarding the Coronavirus, please note that the Cole Dining Hall will remain open during this time period as well as the The Wall Street Pub. If you do have any further questions, please feel free to contact me at herdlickm@tiffin.edu
Thank you and have a good evening

Michael Herdlick
Dean of Students-Director of Facilities


Tuesday, March 10, 2020
From: Lillian Schumacher, President
Subject: Important Tiffin University Communication-Please read including attachment

Greetings Tiffin University Faculty, Staff and Students,

In response to the recent confirmed cases of the Coronavirus in the United States, and the state of Ohio,Tiffin University, in consultation with state and local officials, has established a plan to protect its students, employees, visitors and the Tiffin community against any possible threats of the virus, likely or unlikely.

At this time, it is important to note that currently there are zero incidents of COVID-19 at Tiffin University and in order to maintain this safe and healthy environment, Tiffin University will continue all classes through an online modality effective Wednesday, March 11. Please note, this change will remain in effect until Sunday, March 29, unless notified otherwise.

Students are welcome to consider whether or not they remain on campus or go home; however all students are expected to complete all course work online per individual faculty instruction.

Normal operations for staff will continue until otherwise notified.

In an effort to prevent any illness whatsoever, individuals outside of the campus community will not be permitted to attend any scheduled events on campus through Sunday, March 29, unless notified otherwise. This includes all indoor events; community members are welcome to attend outside events, at their own risk.

At this point in time, I cannot state how long this plan will remain in place. It may be extended and/or changed between now and March 29. We will do our best to keep everyone informed.

For those of you who have scheduled events through the end of the semester, that include students, alumni and/or community events indoors, I mandate that you be proactive and cancel or reschedule these events until summer or later, especially for any individuals that need to make travel plans to get to campus. A decision regarding our annual Honors Ceremony and Commencement will be made at a later date.

Your understanding and cooperation is appreciated. Hang in there. This too shall pass!

Sincerely,
Dr. Lillian Schumacher, President

Attachment:
PUBLIC RELATIONS STATEMENT

Office of the President – Dr. Lillian Schumacher
Today is March 10, 2020

In response to the recent confirmed cases of the Coronavirus in the United States, and the state of Ohio, Tiffin University, in consultation with state and local officials, has established a plan to protect its students, employees, visitors and the Tiffin community against any possible threats of the virus, likely or unlikely.

At this time, it is important to note that currently there are zero incidents of COVID-19 at Tiffin University and in order to maintain this safe and healthy environment, Tiffin University will continue all classes through an online modality effective Wednesday, March 11. Please note, this change will remain in effect until Sunday, March 29, unless notified otherwise.

In an effort to prevent any illness whatsoever, individuals outside of the campus community will not be permitted to attend any scheduled events on campus through Sunday, March 29, unless notified otherwise.

Understand that all decisions related to the safety and welfare of our campus and the community may change at any time, and to that end, the University will address all issues as appropriate as communicated by Dr. Lillian Schumacher, President, or her designee.

Please be mindful:

  • Students and employees who have symptoms of the flu should isolate themselves from others. Those who have confirmed cases of the Coronavirus will be required to go home and not return to campus without the consent of a medical doctor.
  • International and other Tiffin campus students with confirmed cases and who live far away, will be quarantined in designated University housing facilities.

Tiffin University will continue to implement additional measures as directed by the U.S. Government and the Ohio Department of health to prevent the disease from spreading and will continue to encourage students and employees to take care of their health by following preventive guidelines set forth in the plan which can be found at: tiffin.edu/offices/campus-safety-security/coronavirus/response-plan


Monday, March 2, 2020
From: Lillian Schumacher, President
Subject: Campus Communication

Dear TU faculty and staff,

As spring break is here and the news regarding COVID-19 (coronavirus) changes daily, the Provost and I send this memo about how we are preparing and will continue to stay close to any new developments and ensure they are communicated in a clear and timely manner. Our priority remains, as always, to ensure the health and welfare of our campus community and business partners around the world.

Many TU students have spring break travel plans to destinations around the world, while many faculty members may have travel plans also during this break and moving forward, some of it associated with University programs and research.

If you are planning to travel in the near future, it is important to be aware that the Centers for Disease Control and Prevention (CDC) maintains a website for Travel Information related to COVID-19, and is recommending that travelers avoid all nonessential travel to countries at Warning Level 3. That currently includes China, South Korea, Italy, Venezuela, and Iran. But these ratings can change rapidly. We advise you to consider carefully any travel to countries with reported COVID-19 outbreaks and take into account the possibility of delays and quarantines when returning to the United States. While the University has a limited mechanism for monitoring faculty travel, we strongly encourage you to share any travel plans with your department chair in order to facilitate University assistance if the need arises.

Our Dean of Students has and will continue to communicate to students to remind them of important safety considerations. The Office of International Affairs is also closely monitoring this, as well as providing the proper support and guidance to our international students who are traveling. Tiffin University will cancel any study abroad programs, at any location for which the CDC sets a warning level 3, or the State Department sets a warning level 3 or 4.

Finally, we are aware that stigmatization may occur around coronavirus. The CDC has developed a webpage offering guidance on countering this stigma. Please help us prevent stigmatization by becoming familiar with the facts about COVID-19, and supporting community members with compassion and kindness. There is a FAQ sheet attached for your review which was published by the Ohio Department of Health.

The University is committed to keeping our community informed about critical decisions and also the best ways to stay healthy. Our foremost concern is the health and safety of our faculty, students, staff, and our Tiffin community. Rest assured that a University team is closely monitoring the situation and following advice and directives from the CDC, the Ohio Department of Health, and the U.S. Department of State.

Let me close by saying, we are committed to providing you with clear and fact-based information. We welcome your feedback and questions on any matter concerning this evolving situation.

Sincerely,
Dr. Lillian Schumacher, President