Updated 11/11/20 @ 2:35 p.m.
Wednesday, November 11, 2020
From: Dr. Lillian Schumacher
Subject: Campus Communication on Covid-19 Updates
Good afternoon TU Faculty, Staff and Students. I hope this email finds you well!
As we wind down the semester on campus, I ask each of you to please continue to stay strong and end our fall semester safe and sound. You have all done a phenomenal job taking extra care to be safe and compliant, following our Dragon Pledge to your best ability, and for that I thank you. Please continue to do this through the end of the semester, and together we will get through this!
A few updates and information as our students leave campus and come back in January 2021. You have my word that the safety of our students and employees is our priority, and we may adjust these plans depending on what happens with this pandemic. I ask that you do your best to understand this and support these decisions as best you can, knowing these are all temporary decisions to get us safely through this pandemic and our spring semester.
First, any student or employee who would like to take a COVID-19 test before leaving to go home for the break is welcome to do so. Please reach out to the Health Center to schedule a time to do this. You must schedule a time to ensure we are able to accommodate any requests. Tiffin University will pay for this rapid test. The contact information is below.
Second, students, upon your arrival back to campus for the spring semester, we ask that you get a COVID-19 test and bring verification of that back with you. If you arrive back to campus without verification of a test, we may test you before allowing you to get into your room. Minimally, you will need to complete the health assessment. We will also be conducting significant numbers of random weekly COVID-19 testing throughout much of the spring semester as our test supply allows. Students returning to campus from travel advisory states and all international students will be tested upon arrival to campus.
Third, the spring semester will start on Sunday, January 17, 2021, and we expect all residential students to be back on campus by this time. For the first two weeks of the spring semester, we will be conducting on-campus remote learning, using a variety of learning tools, as we ease back into the hybrid learning model for the spring semester. We may adjust this as the spring semester plays out.
We will continue to provide regular updates on the Covid-19 portion of our website. Please check this regularly.
A separate email will be coming at a later date specifically for employees with direction on how we will be working/operating once our students have left the week of Thanksgiving through the start of the spring semester.
Please direct any questions about our academic schedule to the office of the Provost at: firstname.lastname@example.org.
Please direct any questions about on-campus housing to Dean Herdlick's office at: email@example.com
Dr. Lillian Schumacher, President
Good morning Tiffin University Faculty, Staff and Students,
We have prepared for the possibility that students would test positive for COVID-19 when we developed our Dragon Safety Plan. While this is not the position that we hoped to be in, there are students who have tested positive for COVID-19 since August 16. We are working continuously with the Seneca County Health Department and our contact tracing analysis indicates that almost all infections are coming from off campus gatherings where neither masks were worn nor physical distancing was observed and students infected are passing the virus on to others.
In order to keep our campus safe, we have asked these students to return home and to take care of themselves, and they may return when they are better. For those residential students who cannot return home, we will provide them with isolation housing. During the time that they are away, we will continue to trace who they have been in contact with, clean and sanitize rooms and gathering areas across campus, as well as assist any affected students with their remote classes. We will also make use of our isolation and quarantine housing for students waiting on test results or for those who have been in contact with affected students. This is not a surprising situation and is expected. We are prepared to mitigate it and move forward through the academic year.
In the meantime, please do your part and abide by our Dragon Pledge and our health protocols and avoid behaviors that put yourselves and others at risk. Doing so will help us all get through this safer and faster.
Students, please provide correct information and answer your phone or text when the Seneca County Health Department contacts you.
As more information becomes available and applicable, we will keep our faculty, staff and students informed.
Dr. Lillian Schumacher
We look forward to welcoming students, faculty and staff back on campus for fall 2020. This summer, our University team worked diligently to ensure the safety of our entire campus community in preparation for our opening in August. We would like to share with you our plan for the upcoming semester, knowing that our top priority is to maintain the health and safety of the entire Tiffin University (TU) Community.
Returning to campus during the pandemic necessitates new requirements and expectations aligned with our ICARE Values. It is extremely fitting that this year’s ICARE value is RESPECT. It is with respect that we will present and expect all to adhere to these new requirements and expectations as we interact with each other. This document, which will also be housed on our website, has been created to communicate regular updates on our plan for returning to campus, COVID-19 news and developments, and any new requirements or guidance that the University receives from our state and local health departments.
Tiffin University will continue to work with the Centers for Disease Control and Prevention (CDC), the Ohio Department of Health (ODH) and regional and local health care partners to comply with directives and guidelines to safeguard our students, faculty, staff and visitors to reduce the risk of spreading the COVID-19 virus on our campus.
At Tiffin University, we believe we have positioned our institution to follow the Governor’s Safe Business Practices and the Seneca County Public Health Guidelines. TU has approximately 1,400 traditional-age students with 981 possible on-campus residents. In addition, we have approximately 2,500 students that study at a distance and/or online in undergraduate, graduate, and doctorate programs.
Please refer to this document for all questions and concerns related to Tiffin University’s Fall 2020 Restart Plan, The Dragon Plan. We wish you a safe return to campus for the start of fall classes on August 17, 2020.
Phased Return to Campus
PHASE I : June 1 - 28
- Reduced Office Hours
- Reduced Staff Interactions
- Continued Remote Work
- Voluntary Workouts
- Weight Room Opening
PHASE 2: June 28 - July 31
- Summer Session Term II Begins (in-person classes and on-campus living)
- Voluntary Workouts Continue
- Weight Room Workouts Continue
- Reduced Office Hours Continue
- Reduced Staff Interactions Continue
- Continued Remote Work
PHASE 3: August 1 - 14
- Fall Sports Report to Campus for Preseason Training
- Resident Assistants and Security Officers Report for Training
- Campus Returns to Normal Operating Hours
PHASE 4: August 15 - 16
- New Students Move on Campus for Welcome Weekend
- All Students Return to Campus
PHASE 5: August 17
Fall Semester Begins
- Student gatherings will be encouraged to maintain social distancing guidelines.
- Continue technological gatherings and virtual meetings as well.
- Social distancing guidelines will be highly encouraged in all student “hang out” or common areas.
- Provide and consistently reinforce messaging on good hygiene and social distancing.
Starting June 1, Tiffin University will be operating limited on campus visits for Ohio students. At this time we are unable to host students from out of state due to Ohio's quarantine regulations. However we are still continuing our virtual visits, schedule at https://apply.tiffin.edu/portal/individualvisit. If you wish to set up an on campus visit and are an Ohio student we will have 9 a.m., 11 a.m., and 1 p.m. time slots available Monday through Friday. Please contact Shantel Weaver at firstname.lastname@example.org for further information and to sign up for an on campus visit.
Visitors and Vendors
- Will complete a self-health assessment via READY prior to coming on campus. If a visitor shows symptoms of COVID-19, they should not come to campus.
- Visitors must wear a facial covering unless facial coverings are not advisable for health reasons, and/or there is a functional (practical) reason for a visitor not to wear a facial covering on campus.
- Will actively practice social distancing requirements of six feet or more.
- No visitors will be allowed in residential halls and Cole Dining Hall.
- University requires any vendors coming to campus to be screened by their company prior to their shift.
- The University reserves the right to not permit an individual(s) onto campus who may be showing symptoms of COVID-19 or develop symptoms while on campus.
Fall classes for on campus students will begin on Monday, August 17 and end by Thanksgiving break, with finals completed remotely concluding on December 3. We will still have Labor Day off and will have our Fall Break on October 8-9, 2020. Welcome weekend dates will be solidified soon.
The campus library is closed but a librarian is still available to assist students virtually in the following ways:
Email us: email@example.com
Text us: 419.455.6008
Schedule a virtual appointment: https://tiffin.libcal.com/appointments/
Register for a webinar: https://tiffin.libcal.com/calendar/events
The electronic collection remains available for our university community, 24 hours a day, 7 days a week. The library will continue to process InterLibrary Loan requests for digital journal articles only.
All lending of print materials through OhioLINK is suspended at the state level with no estimate for when this service will become available.
Updates will be provided through the library’s blog and/or shared via social media.
Athletics – NCAA Division II, Great Midwest Athletic Conference (G-MAC)
- Workouts in Hanson will be scheduled through the Head Strength & Conditioning Coach
- 20 students at once (in addition to coach and student worker) at the discretion of Head Strength & Conditioning Coach.
- Health assessment completed prior to workout. o Stations will be sanitized in between each use.
- Coaches can have voluntary practices with their athletes in small groups.
- Wrist bands are used to prove they have completed the health assessment
We have moved! Our new address is 142 Jackson Street. The office phone number is 419.448.3429, and our email address is firstname.lastname@example.org. We are available for appointments beginning Monday August 17, 2020. There will be some changes this year due to the COVID-19 pandemic. These changes are necessary to insure your safety as well as the safety of the healthcare staff. Please review the following information to familiarize yourself with the changes.
Tiffin University Health Services Clinic Appointment Protocol:
- All appointments will be scheduled by phone (419.448.3429), email (email@example.com), or through the new patient portal at www.yourhealthfile.com. There will be no walk in appointments.
- Telehealth services will be utilized by this office when appropriate. This is a safe, convenient, and time saving method of health care delivery and helps to lessen possible exposure to infectious disease.
- Face masks will be required when entering the office. A temperature will be taken upon entry.
- The waiting area will maintain social distancing with patients at least 6 feet apart. Only the patient will be allowed into the clinic.
- If you have any questions or concerns, feel free to contact the office by phone or email.
Effective immediately and until further notice, TU does not encourage and will not approve international travel. The University has limited all travel that is non-essential, as well.
TU Dragon Cupboard (food pantry)
If a student needs to use the pantry, the directions are within the order form listed below.
Order form: View online form
Cole Dining Hall Information
- Cole Dining hall will open August 2, 2020. Further recommendations on social distancing and occupancy limits will be established.
- Dining for students may also be widened to other locations on campus and potentially off campus through our dining partners.
- All dining areas will be cleaned and sanitized daily.
Bookstore Hours (beginning June 1)
Order online – https://www.bkstr.com/tiffinstore/home
Monday – Friday: 9 a.m. - 3 p.m.
Saturday – Sunday: closed
Murphy Academic Support Center
Support is being offered virtually
Tutoring – (Online)
Monday - Thursday: 9 a.m. - 10 p.m.
Friday: 9 a.m. - 5 p.m.
Sunday: 5 p.m. - 9 p.m.
Tiffin University hosted a virtual graduation ceremony on May 2 for the Class of 2020. It can be viewed at tiffin.edu/commencement.
Graduates, if graduation requirements have been met, your diploma will be mailed (to the address on your Graduation Application) approximately 6-8 weeks after graduation. For employment verification, a letter of completion may be requested by contacting the Registration & Records Office at Records@tiffin.edu.
Guidance for Taking Online Classes
While completing classes remotely, students may choose to return to their permanent place of residence or stay in their on-campus housing. If staying on campus, the University encourages them to take enhanced preventative public health and hygiene measures.
We urge all students to make the choice that is best for their own personal situations.
Students are expected to maintain an active presence and “check-in” to your Moodle shells at least once a day to review important information and actively engage in online coursework and activities, as appropriate. Faculty will be using the Announcement forum in Moodle as the primary conduit for official course-related communication. Even though your instructor’s announcement posts will trigger an email to your tiffin.edu account, you should be sure to check ALL course discussion forums regularly (at least daily) to be sure you have not missed any important information.
For additional information for students, please go to tiffin.edu/offices/campus-safety-security/coronavirus/student-information
Guidance for Classroom Instruction
- Prior to coming on to campus every day, students are required to complete the health assessment If they show symptoms of COVID-19, they should not attend class and notify their instructor.
- Temperatures will be taken prior to entering the classroom.
- Tiffin University will be implementing social distancing protocols with students being spaced at least 6 feet apart and highly encouraging students to wear face-coverings to provide added levels of safety for all.
- Will limit any face to face class to a specific number of students and instructor with seating set with 6 feet social distancing.
- Disinfect each classroom at the end of each session before another group arrives.
- Provide alternate activities for students who may be personally vulnerable or individuals they live with who are vulnerable as deemed necessary
Positive COVID-19 cases
If a student or employee of Tiffin University tests positive for COVID-19, a RAVE alert will be sent out to the Campus Community.
- Students who test positive for COVID-19 will be placed in isolation housing. A thorough cleaning of the student’s room will be conducted after the area has been closed off for 24 hours. If possible, students will be required to go home if they test positive • Employees who test positive for COVID-19 will be isolated for 14 days.
- Employees who are exposed in the workplace will be sent home and asked to telework for 14 days. A thorough cleaning of the workspace used by infected individuals will be conducted after the area has been closed off for 24 hours.
Probable COVID-19 cases
- Students who “fail” the health assessment or register a fever of 100.3F/38C will be required to call the Health Center at 419.448.3429 or the Nurse Practitioner Cell Phone at 419.618.5779. Students will be required stay in their on-campus residential hall or off-campus home and or return to their on-campus residential hall or off-campus home until further instruction have been given from the Nurse Practitioner.
- Employees who “fail” the health assessment or register a fever of 100.3F/38C will be required to stay at home, report to their supervisor, and contact the Health Center or family physician for further instructions.
Because of the evolving, fluid situation and regulations, Tiffin University will continue to make a best faith effort to protect all faculty, staff and students.
Staff and Faculty Guidance
Tiffin University will provide work-at-home flexibility to employees who are at high-risk (i.e., chronically ill or immuno-compromised prior to this outbreak). If a supervisor allows remote work, that is at the discretion of each Dean and/or VP ONLY. If we have more risk within our population, we will reassess. All employees and their supervisors will need to work closely with HR and keep us informed as to each absence and provide status updates.
We ask all employees to cooperate in taking steps to reduce the transmission of communicable diseases in the workplace. Employees are reminded of the following:
- Stay home when you are sick.
- Wash your hands frequently with warm, soapy water for at least 20 seconds.
- Cover your mouth with tissues whenever you sneeze, and discard used tissues in the trash.
- Avoid people who are sick with respiratory symptoms.
- Clean frequently touched surfaces.
Our facilities department will work with each department to assist with providing alcohol-based hand sanitizers throughout the workplace and in common areas. Cleaning sprays and wipes will also be provided to clean and disinfect frequently touched objects and surfaces such as telephones and keyboards.
Employees are encouraged to use telephone and video conferencing instead of face-to-face meetings as much as possible during this time. We encourage employees to postpone all non-essential campus meetings that may or may not include external guests, vendors and business partners. ITS support services are available to employees who need assistance with setting up remote meetings, interviews and any additional technology resources to aid in safe continuation of daily operations.
It is critical that employees do not report to work while they are experiencing respiratory symptoms such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications. Many times, with the best of intentions, employees report to work even though they feel ill. We provide paid sick time and other benefits to compensate employees who are unable to work due to illness. Employees who report to work ill will be sent home in accordance with these health guidelines.
More information on the coronavirus (COVID-19)
Please be assured that Tiffin University will continue to implement additional measures as directed by the U.S. Government, the Ohio Department of Higher Education, and the Ohio Department of health to prevent the disease from spreading and will continue to encourage students and employees to take care of their health by following preventive guidelines set forth in the plan which can be found at tiffin.edu/offices/campus-safety-security/coronavirus/response-plan
For current information and guidance regarding COVID-19, we recommend you visit the following web sites:
- Centers for Disease Control and Prevention
- CDC’S Coronavirus Situation Summary
- CDC Travel Warning
- Frequently Asked Questions from CDC
- Ohio Department of Health
- Seneca County Public Health Department
- Updates from Ohio Department of Health
- OSHA Information for Workers and Employers
- Preventing COVID-19 Spread in Communities
- Prevention Actions: Stop the Spread of Germs Poster
The University's emergency response team continues to evaluate risk and develop contingency plans, working directly with the Seneca County Public Health Department and following the guidelines of the CDC and local, state and federal authorities.
We have established this web page to provide up-to-date information and may change. Please check this page often for updates.